Corporate Governance

Mindfull Community is led by a Board of Directors who are elected or co-opted volunteers. The Board is headed by the Chairman and consists of Board Directors who possess diversified leadership experience across various public and private sectors. No staff sits on the Board. The Chief Executive Officer (CEO), Head of Operations & Corporate Services, Head of Communications, Head of Partnerships & Engagement and other staff, where necessary attend Board meetings as Mindfull Community staff. The Board exercises governance over Mindfull Community’s strategic plans, progress and activities throughout the year. The authorities, duties and responsibilities of the Board are guided by Mindfull Community’s Constitution and Terms of Reference (TOR) for the various committees.

Mindfull Community has an induction and training policy for new Board Directors where they would be issued with a Board Orientation Kit and given a briefing by the CEO/Senior Management on Mindfull Community’s vision, mission, strategy and operation. All Board Directors would submit themselves for renomination and reappointment, at least once every two years. The Board will also undertake a self-evaluation assessment every two years.

Mindfull Community has the following sub-committees:

• Executive Committee (EXCO)

• Audit Committee

• Nominations and Human Resource Committee

The EXCO provides the Board with Financial regular updates for Board meetings to allow the Board to make informed decisions of Mindfull Community’s performance, position and prospects. The Board is responsible for the appointment of external auditors, with recommendations from the Audit Committee.

Whistle Blowing Policy

Mindfull Community promotes an open, transparent, no-rank culture where whistle blowers – staff, volunteers, suppliers, and the general public – are encouraged to whistle blow about any possible corporate or employee improprieties in good faith without fear of punishment or unfair treatment. Reports may be channelled to Mindfull Community’s designated email account: whistleblow@mindfull.org.sg. This will be auto-forwarded to the Board Chairman and the Audit Committee Chairman. All reports will be treated in strictest confidence and promptly investigated.

Conflict of Interest

The Board adopts the policy of declaration by the Board Directors and all staff of any personal interests that may affect the integrity, fairness and accountability to Mindfull Community. When a situation arises where there is a conflict of interest, the Director or staff shall abstain from participating in the discussion, decision making and voting on the matter.

Transparency

Mindfull Community provides its Governance Evaluation Checklist from the Code of Governance for Charities and Institutions of a Public Character, a yearly summary of its financial information and copies of Mindfull Community Annual Report in the Mindfull Community website and on the Charity Portal for access by members of the public. In addition to disclosing whether Mindfull Community has complied with each requirement under the checklist, Mindfull Community has further elaborated on how it has complied.

Financial and Budgeting

Budgeting exercise for each programme, project and event is conducted before the beginning of the financial year and approved by the Board. Monthly financial reports are generated by the Finance Department, circulated to the CEO, EXCO and the Audit Committee to monitor the actual spending against budget. Quarterly budget reviews are also conducted and reported during the regular board meetings as well. Mindfull Community has a proper chart of authority for seeking approval for procurement and payment, which is approved by the Board.

Remuneration Policies

All Directors of the Board are volunteers and do not receive any remuneration. To avoid potential conflict of interest when determining the remuneration of key management staff within Mindfull Community, there is a formal and transparent procedure for determining key management personnel’s remuneration by the Nominations and Human Resource Committee. No employee is involved in deciding his or her own remuneration.

Other Practices

Mindfull Community does not provide any loan to staff or external parties. It also does not make any cash donations to external parties.